Room Request Form

Building Usage Fees All non-church sponsored events will be charged for building usage. 100% of the facility usage fee will be due to the church office seven business days prior to the approved event. Use of the church facilities by non-Hilliard UMC organizations requires the presence of a custodian or other person approved by the Office Administrator at all times. Fees will be charged for this service. I have read the Building Usage Fees chart on the previous page.

First priority of usage of our facilities will be given to church events, followed by church member non-profit events, and non-profit events. Adults 18 and older may request facility use. Hilliard UMC expects meetings and events to be held during building hours: Monday-Friday, 8:30am – 9pm and Saturday, 8am – 7pm. For all other hours, arrangements must be made through the Office Administrator. Please notify the Church Office (614.876.2403) for all cancelled events as soon as possible. Only the approved room(s) shall be used. Only qualified personnel who are approved or provided by Hilliard UMC will operate video, sound and projection equipment; office; and/or kitchen equipment. Fees will be charged for the use of these services. TECHNOLOGY USE IS BASED ON PERSONNEL AVAILABLILTY AND IS NOT GUARANTEED. Technology fees vary and are billed on a case by case basis. Smoking, alcoholic beverages and illegal substances are prohibited within the building or on any Hilliard UMC owned property or grounds. Enforcing this is the responsibility of the group approved to use the facility. It is the responsibility of the group using the Hilliard UMC facility to provide supervision of youth and children at all times. One or more adults must accompany all minors (under 21) using facilities. To comply with the Hilliard UMC Safe Sanctuaries Policy, at least two adults shall supervise groups of children. The approved group is responsible for assuring the safety of all children present at the scheduled event. The approved group is ultimately responsible for any set up and clean up that is required (this includes all tables and chairs). Rooms must be left neat and clean and returned to their original condition. All church equipment must be returned to the same location in which it is found. Any abuse, damage to, or loss of church property shall be the responsibility of the person signing this agreement. Such sum as will be necessary to completely restore the damaged property to its original condition shall be paid on demand to Hilliard UMC by the person signing this agreement.