Forms & Policies

Forms & Policies

Room Request

Please use this form (blue button below) to schedule any event occurring on Hilliard UMC property so that we can better serve all our ministries.

Building Use Policy
Please read before filling out a room request

First priority of usage of our facilities will be given to church events, followed by church member non-profit events, and non-profit events. Adults 18 and older may request facility use.            

Hilliard UMC expects meetings and events to be held during building hours: Monday-Friday, 8:30am – 9pm and Saturday, 8am – 7pm. For all other hours, arrangements must be made through the Office Administrator. Please notify the Church Office (614.876.2403) for all cancelled events as soon as possible. Only the approved room(s) shall be used.

Only qualified personnel who are approved or provided by Hilliard UMC will operate video, sound and projection equipment; office; and/or kitchen equipment. Fees will be charged for the use of these services. TECHNOLOGY USE IS BASED ON PERSONNEL AVAILABILITY AND IS NOT GUARANTEED. Technology fees vary and are billed on a case-by-case basis.

Smoking, alcoholic beverages, and illegal substances are prohibited within the building or on any Hilliard UMC owned property or grounds. Enforcing this is the responsibility of the group approved to use the facility.

It is the responsibility of the group using the Hilliard UMC facility to provide supervision of youth and children at all times. One or more adults must accompany all minors (under 21) using facilities. To comply with the Hilliard UMC Safe Sanctuaries Policy, at least two adults shall supervise groups of children. The approved group is responsible for assuring the safety of all children present at the scheduled event.           

The approved group is ultimately responsible for any setup and cleanup that is required (this includes all tables and chairs). Rooms must be left neat and clean and returned to their original condition. All church equipment must be returned to the same location in which it is found. Any abuse, damage to, or loss of church property shall be the responsibility of the person signing this agreement. Such sum as will be necessary to completely restore the damaged property to its original condition shall be paid to Hilliard UMC by the person signing this agreement.

Building Use Fees
Room RequestedUnaffiliated GroupsAffiliated Groups
Sanctuary or Warehouse 839 Front Room$300$150
Social Hall$200$50
Classrooms$100 per room$25 per room
Youth Room$100$50
Technical Fee$50 per hour$25 per hour
Custodial Fee$50 per hour$25 per hour

*NOTE: To get started you’ll need to create an account by entering either your mobile number or email address. It defaults to mobile number; for email address option, see small “use email address instead” at the bottom.

Key Request

Please fill out the online form and pay the $20 key deposit. You may drop off a check or cash to church during office hours or pay online or through the Vanco Mobile app. Please mark for “Key Request.”

Check Request Form

Please attach your receipt, include the account from which the money will be withdrawn, and give to a pastor for approval. Forms may be turned in to the church office during office hours.


The title is the link to the policy.

Weather Cancellation Policy

If Franklin County is under a level 1 snow emergency, HUMC events and childcare may be cancelled. Under a level 2 or 3 snow emergency, HUMC events and childcare will be cancelled. Follow the link for more details.

Safe Sanctuaries Training

All those wishing to serve in Children’s or Youth Ministry are required to complete Safe Sanctuaries training; recertification is required annually.

Staff Contact: Lindsay Robinson, Director of Children’s Ministry (

Building Use Policy 

This policy governs the use of Hilliard UMC facilities for events.

Wedding Policy

We would be honored to host you, your family, and friends for the big day!

Please complete this Wedding Request form FIRST, to check dates and availability with our office staff and pastors. (Required.)

We’re working on revamping our Wedding Policy, so stay tuned to this page for updates.